Proposals

Each week, the Thelomathesian Society receives proposals from groups requesting club or organizational status, as well as requests for SLUSAF Contingency Funding and proposals for Resolutions from the Senate to the faculty, staff, Administration and/or Board of Trustees.

Note: All proposals except resolutions must be approved twice, at two consecutive Senate meetings.

Resolutions
Resolutions can be drafted and presented to the Senate by any student requesting action concerning any issue. Resolutions must be submitted to the Vice President of Senate Affairs by 7:00 p.m. the Sunday before the presenter(s) would like to present.

Organizational Status Requests
Thelmo recognized organizations have the ability to apply for a yearly budget during the budget hearings held every spring by the Budget and Finance Committee as long as they have existed for at least a semester. To see a list of organizations, please click here. Any group wishing to request organizational status must submit the following two documents as an e-mail attachment to the Vice President of Senate Affairs by 7:00 p.m. on the Sunday prior to the Thelmo meeting they would like to present at:

1.) A one page (or less) proposal highlighting the following:
- a. Club name and number of members.
- b. An overview of activities since gaining club status, and an explanation of how those activities could have been enhanced or improved if your club had organization status and a budget.
- c. An outline of future goals and planned activities, and an explanation of how organization status and budget money could help you achieve your goals. No hard and certain numbers are required, but general estimates are encouraged.
2.) A copy of your club's Constitution. For a template of what a constitution should include, please click here.

Contingency Requests
The SLUSAF Contingency Fund is a fund designed as a reserve account to help fund unforeseen expenses (such as a guest lecture, or special conference) for groups on campus. The Contingency Fund is designed to be a last resort for funding when all other attempts at fundraising have been exhausted.

A proposal for contingeny funding MUST answer the following questions:

1. Organization/Club/Group/Individual(s) requesting funds
2. Phone number and e-mail for at least one representative
3. Cost of event (include total cost and breakdown by items)
4. Sum requested from Thelmo
5. Use of funds - please address the following:

-Describe the event and its purpose
-Mention the date or period of time for which the event is scheduled
-Target audience or number of participants
-Other organizations/groups/departments etc. involved
-How you plan to advertise it
6. Other sources of funding (mention amount and source, or any attempts made to get additional funding)
7. (Optional) Any other comments that may support your proposal

Any group wishing to submit a contingency request, must submit a detailed proposal as an e-mail attached to the SLUSAF Central Treasurer by 7:00 p.m. on the Saturday prior to the Thelmo meeting the group would like to present at. The e-mail address for the Central Treasurer is: slusaf@stlawu.edu. The Central Treasurer together with the Budget and Finance committee will call a meeting on Sunday with the person submitting the contingency request. Following that meeting, the final version of the contingency request must be emailed to the Vice President for Senate Affairs no later than 12:00 noon on Monday.